University of Minnesota
Office of Information Technology (OIT)
www.oit.umn.edu
it-comm@umn.edu

Office of Information Technology (OIT)


Share Content with Specific People

Set Permissions to Share Content

Authenticated users are University of Minnesota faculty/staff/students who have activated their NetFiles accounts.

  1. Select file to be shared (mark box to the left of file/folder)
  2. Select Share icon
    Share Icon
  3. Begin typing UMN Internet ID in the Choose Users box, then select the user from the highlighted list, Next
  4. Select permission role (Viewer, Contributor or Full Access)
  5. Select the appropriate "Apply the changed permissions option" you prefer, Finish

Alternatively, Use Advanced Search Option

  1. Select file to be shared (mark box to the left of file/folder)
  2. Select Share icon
  3. Select Search for Users
  4. Open Advanced Search by selecting the down arrow
  5. Change the Search field to "users"
  6. Change where: field to Username
  7. Enter Internet ID of the person you want to share with in the Find User or Group: field and click OK

    Note:  Your file/folder will now show Shared With Everyone (even though it may only be shared with one user). 
    Find User

Sharing with Non-University Users

  1. Select file(s) to be shared (mark boxes to the left of file/folder)
  2. Select Email icon
  3. Enter user's email address in To: field
  4. Edit the email message leaving the table of files intact
  5. Click Send (use Ticket Options menu to assign ticket password or limit ticket lifetime)
  6. Send