University of Minnesota
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Office of Information Technology (OIT)


Office of Information Technology (OIT) > Moodle > Instructor Guides > Add Students

Add Students

Autofetch Records from PeopleSoft for Academic Courses

If your site is for an academic course, and you are an instructor of record, you can set up autofetching of student records from PeopleSoft. All adds and drops will be processed automatically based on the official enrollment data.

Co-designers, people who have Instructor/Designer access to a Moodle course site but are not listed in PeopleSoft, will be able to see this interface but will not be able to use it.

  1. Go to the course homepage
  2. Locate Settings block > Course administration area
  3. Click Users link > Enrollment methods
  4. Click Enroll users icon near "UMN auto-enrollment". You will see a list of all academic courses which you are officially teaching.
  5. Click Add button near the section you want to add.
    • The "Linked to Course Site?" column will change to "Yes", and students, who are registered for this section, will be added to the Moodle site in 1 hour. You may also click Update course enrollment button to add students right away.
    • Important: Do not add all class numbers that you see; select only those that correspond to the title of the particular Moodle site. Add multiple call numbers only in the case when your course is cross-listed. Double-check the semester that you are adding.

Verify that Your Student List in Moodle is Up-To-Date

  1. Go to UMReports.
  2. Search for the report titled Class Lists.
  3. Browse to your course to see the list of officially registered students.

Allow Self-Enrollment

Self-enrollment feature allows users with UofM Internet/Guest IDs to self-enroll into courses (self-add themselves) and participate there. It is important to have an enrollment key in place all the time, to prevent unauthorized access to the course.

Set up a one-time enrollment key:

  1. Go to the course homepage
  2. Locate Settings block > Course administration area
  3. Click Users link > Enrollment methods
  4. Click Edit icon near "Self enrollment (Student)"
  5. Change Allow self enrollments to Yes
  6. Type an enrollment key
  7. Click the Save changes button

Send an email to prospective participants, providing them with the direct URL to your Moodle site homepage and an enrollment key.

Students will be able to self-enroll, once they authenticate with their Internet ID or University Guest ID.

Add Students Manually

You can search for students and add them manually to your class list.
Important: If you cannot find people, it means that they need to activate their Moodle accounts first. In your Moodle course:

  1. Go to the course homepage
  2. Locate Settings block > Course administration area
  3. Click Users link > Enrolled users
  4. Click the Enroll users button
  5. Type a name or email of the user in the pop-up window, click enter key on the keyboard.
  6. Review the "Assign roles" drop-down to ensure that you are assigning a proper role to a person. Click Enroll button. Once you are done, click Finish enrolling users button. The pop-up window will close. 

OR 

  1. Go to the course homepage
  2. Locate Settings block > Course administration area
  3. Click Users link > Enrollment methods
  4. Click Enroll users icon near "Manual enrollments"
  5. Click in the Search field located under the right column. Type a name or email.
  6. Review the "Assign roles" drop-down to ensure that you are assigning a proper role to a person.
  7. Highlight the name of a student and click the Add arrow pointing to the left.

Useful Tip

Role changes only take effect after the next login from the user.

If you assign a role to a user, or override any of the roles capabilities, the user must log out from the Moodle system completely and then log back in, in order to see changes.

Manual Enrollment in Moodle 2